How to Plan a Company Event Without Blowing Your Budget
Let’s face it—planning a corporate event is a lot more work than it seems. Between finding the right venue, managing vendors, coordinating logistics, and staying on budget, it can quickly become overwhelming (and expensive).
At Vanta Group, we specialize in making corporate event planning seamless and cost-effective. Here’s a breakdown of how smart companies approach events—and how we help make it easier (and cheaper).
1. Know Your Budget and Your Priorities
Start with a clear, realistic budget. Decide what matters most to your team: is it the venue, the food, the experience, or just a fun space to connect?
Most companies overspend because they start booking before understanding what their team actually values. We help clients align budgets with goals before a single dollar is spent.
2. Let the Venue Do the Heavy Lifting
A great venue can reduce the need for added décor, A/V rentals, and outside vendors. Many of our favorite spaces in Chicago offer built-in ambiance, flexible layouts, and even in-house catering and entertainment options.
With Vanta: We tap into our network of 75+ partner venues to get exclusive rates, waived fees, and perks you won’t get on your own.
3. Avoid Overcomplicating the Experience
You don’t need a seven-course meal and a celebrity DJ. Most teams just want a fun, thoughtful, well-run event where they can relax and connect. Focus on simple touches done well—like good food, great music, and the right setting.
With Vanta: We design events that feel premium without feeling over-produced (or overpriced).
4. Bundle Vendors and Streamline Communication
Working with five separate vendors often leads to higher costs and more miscommunication. The more you can consolidate services—venue, food, bar, staffing—the smoother and more affordable the event.
With Vanta: We handle all vendor communication and coordination, so you only deal with us.
5. Save Time by Letting Us Take Over
Your time is valuable. Spending 10–20 hours emailing venues, comparing catering quotes, and managing RSVPs isn’t the best use of your week. We already have the relationships, the process, and the team in place.
With Vanta: You tell us your goals and budget—we handle the rest.
Ready to Stop Stressing Over Your Next Event?
We work with companies of all sizes to plan everything from casual happy hours to full-scale offsites. There’s no cost to you—we’re paid by the venues, not the client.
Let us handle the logistics so your team can just show up and enjoy.
